Sponsored invitation
One of your licensed seats is held when you send the invitation. It becomes their seat when they accept.
No seat available? The invitation is refused before it is sent.
How seats and access work
A seat lets you use Adaptive Flow Studio. An invitation gives you a role in a Studio, Workspace, or Board. Here’s how they fit together.
One person. Two things they need.
Your seat travels with you. Your permissions depend on the place.
One personOne identity, even across organizations
Who funds your seat
One portable seat
Seat
funded by
One account
Your own account or an account that sponsors your seat.
Where you can work
Access to a place
Studio
Workspace
Board
A role in the places you’re invited to:
- Co-owner
- Editor
- Viewer
- Previewer
Both are needed.
A seat alone gives no access to a place.
Permissions without an active seat leave access paused.
Work in many Studios, Workspaces, and Boards.
You still use just one seat.
An account funds people.
An account manages billing and seats. It has one Account Owner and may have Account Admins. Its licensed seat count is how many people it can fund at once; pending sponsored invitations hold seats against that allowance.
The account that funds your seat can be different from the account whose places you work in. Joining another organization’s Workspace does not mean you need a second seat.
Choose access. Then choose sponsorship.
In either case, you choose the place and the person’s role there. The difference is whose account funds their seat.
Self-funded invitation
You grant access without using your account’s seats. They use a seat from their own subscription or trial, or one already sponsored by another account.
They need an active seat before they can use that access.
An invitation never creates a charge.Paid subscription charges depend on its seat count, not how many invitations you send.
What happens when things change?
No seats left
The next sponsored invitation is refused. Existing access stays as it is. Add paid seats, end an existing sponsorship to free a seat, or invite the person as self-funded. Licensed seats cannot be reduced below the number of people currently funded.
An account is suspended
Access pauses for everyone that account funds, on any billing type. Seats, data, and permissions stay, and access resumes when the suspension is lifted. Suspension is for security, privacy, or policy reasons; it is never used to collect payment. Payment issues follow their own notice process in Section 11 of the Terms.
See where you stand.
- Admin and Billing
- Your account’s licensed, filled, and held seats, and subscription details.
- People
- Each person’s access and funding account, in a Studio, Workspace, or Board. Send invitations and manage sponsorships here.
- Your profile
- Who funds your seat and why your access is paused, if applicable.
Still have a question? Contact us.
This page is a plain-language guide. Sections 11 and 22 of the Terms of Service contain the binding terms for seats, billing, and suspension.